Use case
Find meeting times for a remote team
Last updated: August 2026
Remote teams find a meeting time by proposing a few slots in one poll, sharing the link asynchronously, and picking the time with the best attendance. Nobody needs to join a live “when works?” call. Slack or Discord can announce votes as they come in.
Why async scheduling beats live polls
Distributed teams rarely share the same free hour for a live "when works?" call. A date poll lets everyone respond on their own schedule. Expected responses show when you have enough input, and channel updates keep Slack or Discord in sync without manual follow-ups.
Workflow for remote teams
- Propose 3–5 meeting slots
Add specific days and times in your team's primary time zone. Morning and afternoon options help cover different regions.
- Connect Slack or Discord
Pick the team channel. Plannio announces new votes and when everyone expected has responded.
- Set expected responses to team size
Match headcount so you know when the poll is complete — e.g. 10 / 10 for a ten-person squad.
- Share the link in channel
Pin the poll URL. Teammates mark every slot they can make from any device.
- Lock the slot with best overlap
Choose the time that works for the most people and send the calendar invite for that slot only.
FAQ
- Does Plannio handle time zones automatically?
- Each date option shows the time you set when creating the poll. Share options in your team's primary time zone and label them clearly in the poll title or message.
- Can we use this for recurring standups?
- Plannio is built for picking among specific proposed dates — ideal for kickoffs, workshops, or finding the first slot for a new recurring meeting. Each poll is independent.
- Slack or Discord for remote teams?
- Both work. Connect the channel where your team already coordinates. Plannio posts when the poll is created, when someone votes, and when everyone expected has responded.